Exhibitor Resources & FAQs
The USA Science & Engineering Festival is organized by Science Spark, a 501(c)3 non-profit science outreach organization best known for producing the inaugural and hugely successful San Diego Science Festival in 2009 and the USA Science & Engineering Festivals in Washington, DC, (2010 – present). Science Spark was founded by serial entrepreneur Larry Bock to create compelling and engaging science festivals to inspire the next generation of scientists and engineers. The USA Science & Engineering Festival is backed by a strong Advisory Board made up of Nobel Laureates, government and industry leaders, experienced educators and other thought leaders in science education. The Festival is funded through corporate sponsorships, grants, and private donations. We are able to create this Festival, offer heavily discounted exhibit space and make Festival events free of charge for the general public because of our sponsors and donors, in particular our Founding and Presenting Host, Lockheed Martin. Science Spark is operating out of San Diego and is run by a very small team of dedicated professionals and volunteers.
Friday, April 6 – Sneak Peek Friday: 9:00am to 3:00pm
Saturday, April 7 (10:00am – 6:00pm) and Sunday, April 8 (10:00am – 4:00pm) – EXPO open to the general public
NOTE: All Exhibitors must staff their booths for the duration of Expo dates/times above, including Sneak Peek Friday.
We also have the following special events taking place at the Festival:
Thursday, April 5 – XSTEM Symposium: invitation only from 9:00am to 3:00pm, for more information click here.
The USA Science & Engineering Festival has partnered with onPeak to provide you with affordable hotel options for your trip to Washington, DC. Available only through the official hotel reservation page (Coming Soon), rooms are limited and available on a first come, first served basis.
Click here to view the official hotel reservation page- Coming soon!
We expect attendance of 350,000+ visitors over the 3-day Expo. On average, Exhibitors of the 2016 Festival reported 8,000-10,000 visitors to their booths over the course of the 3-day Expo!
Sneak Peek Friday is an invitation-only event for students and teachers from underserved schools, Homeschoolers, Military families, Government Officials and their Staffers, and the Press. All exhibitors are required to participate and must be completely set up by 5:00pm Thursday evening. Please contact [email protected] with questions or if you have issues participating in Sneak Peek Friday.
As always, the Festival Expo will Celebrate Science and Engineering! The Expo will be organized by pavilion categories to allow guests easy navigation and exploration. Some of the pavilions will include:
- Natural Sciences (includes biology, chemistry, physics)
- Earth Science (includes earth, sea, sky, weather)
- Astronomy/Space Exploration
- Engineering (includes robotics)
- Health and Medicine
- Social Sciences (includes psychology and sociology)
- Math/Computer Science
- High Technology (includes nanotechnology and green technology)
- Kids Pavilion (for children under 7 years of age)
Booth placement and configuration will be determined based on -various criteria, including sponsorship level, date by which all exhibit information is received, and special needs for your exhibit. You will be able to specify your location preferences by thematic pavilion in the Exhibitor Portal. We will release booth numbers and locations in early 2018.
Exhibitor fees apply unless your organization receives a grant or is a sponsor. Exhibitor fees for the basic 10’x10’ package are $1,000 for non-profit organizations and $1,500 for for-profit businesses (early bird rate, prices increase after Feb. 15, 2017). The cost of one table, 2 chairs, a trash bin and one electrical 5 AMP outlet are included in these fees. If you need additional tables and chairs, power or require usage of water, additional fees apply and will be assessed depending on your specific needs. Exhibitors are also responsible for covering any additional costs specific to exhibits, such as move-in/out labor, special flooring, chemical disposal, security, commercial shipping and special set-up equipment.
The cost for a space in the Career Pavilion is $250, and includes a 6′ table and 2 chairs.
Once you reserve a booth, you will receive a log-in for our Exhibitor Portal. Exhibitors are required to list their needs through our Exhibitor Portal. For specific questions please contact [email protected]
You will be prompted to pay your exhibitor booth fees upon your first login in to the Exhibitor Portal. Additional fees will be invoiced once they have been assessed, approx. 3-4 months prior to the Expo. If you are a sponsor, your exhibitor booth fee is included in your sponsorship or you have already been invoiced for additional space, however, your additional fees will be invoiced separately at a later date. You may pay by credit card or check. Please note that we are unable to fill out vendor forms. All pertinent information is included on the invoice. You may download our W-9 form via the Exhibitor Portal.
The Exhibitor Portal is an online tool where all Expo exhibitors and performers update their contact and exhibit information, as well as pay for their booth space. Exhibitors are provided with log in and password information via email once they have registered to participate.
All exhibits should be highly interactive and targeted at a 10th grade level or below understanding of science. Please refrain from using static displays. The best exhibits are typically those that have a clear take-home message. We strongly encourage having scientists and engineers at the booth to interact with people and answer questions. For useful tips on how to create an impactful exhibit, read our Top Ten Tips to Create an Exhibit that Rocks! Click here to open, review and print this PDF.
Each Standard 10′ x 10′ Booth includes the following equipment:
- 8’ High Draped Back & 3’ High Side Walls (white)
- 1 – 6’L x 24”W x 30”H Skirted Table (white)
- 2 – Plastic Contour Chairs
- 1 – Wastebasket
- 1 – Standard Electrical Outlet (5 Amp located at the back of your booth)
(A Standard Electrical Outlet can accommodate 1 laptop or 1 small device. If you need additional electricity, you must order it from Hi-Tech Electric via the order form on USASEF Expresso.)
- 1 – 11” x 17” Identification Sign with Company Name and Booth Number
- Please note that booth carpet is not included and may be ordered separately, but is not
Your entire exhibit must be contained within your booth space. Storage of any boxes or supplies must also be contained within your space.
We strongly recommend that you use public transportation!
Use http://www.wmata.com to plan your public transportation by metro or bus.
The closest Metro stop is Mt. Vernon Square/7th St-Convention Center, but you can also arrive and walk a block at Gallery Place/Chinatown.
No event parking is provided. Cost for public parking garages in downtown DC vary (approximately $25 per day). Be sure to check closing hours so that your vehicle is not locked in overnight, and be aware of vehicle height restrictions.
Click here to see Parking Lots Near the Walter E. Washington Convention Center. This list is not all-inclusive and you may find better parking on your way to these locations.