Thank you for joining us as a workshop partner
X-STEM Workshops - Hawaii General Event Information
Date & Time
Tuesday, October 27, 2026 (tentative date - to be confirmed)
Event Time: 9:45 AM to 12:00PM
Workshop Setup: 7:30 AM
(we recommend arriving no later than 8:00 AM for setup)
Location
Neal S. Blaisdell Center
777 Ward Avenue
Honolulu, Hawaii 96814
Additional events are being planned for Maui, Kauai, and Hawaii (Big Island) - dates to be announced
Contacts
Nancy van Dillen – nancy@usasciencefestival.org
Christina Sargent – christina@usasciencefestival.org
Below you’ll find a timeline and information to assist in planning your workshop. If you need additional information, please contact us.
Important Dates & Deadlines
ASAP but no later than July 24: Complete this Workshop Information Form to provide your workshop title, content description, organization’s logo, and contact details
Aug 27: Confirm workshop details and room set-up requirements
Sept 18: Secure hotel accommodations for your team, if needed. USASF does not have a room block. City hotels fill up quickly, we recommend making any necessary reservations ASAP
Oct 2: Final sign-off of workshop room set-up (venue diagram will be provided by Sept 25)
Oct 6: Provide names and titles of attendees from your organization who will attend the event (those working the workshops and any other guests)
Oct 27: X-STEM Workshop event takes place at the Blaisdell Center
Nov 3: Provide content and resources for the X-STEM Workshops Highlights Newsletter
early-Dec: X-STEM Workshops Newsletter highlight runs
early-Jan: Official X-STEM Workshops Recap Report will be distributed
General Workshop Information
Audience: Approximately 50 to 100 middle and high school students (grades 7th–12th) per session, per room ~ 100 to 200 total attendees per workshop room for the day. We will provide the final # of workshop attendees approximately 2 weeks before the event (scroll down to access your organization-specific page for this information)
Workshop Format: Presenters will deliver TWO 45–minute workshops (per room). Each session is scheduled for one hour to allow time for seating and wrap-up. We recommend repeating the same workshop for both sessions. Please plan to use the final five minutes to close out your session so students are ready to exit, as transition time between sessions is limited.
Workshop Guidelines: Your X-STEM workshop must be a hands-on and interactive experience for ALL students. The overall goal of X-STEM workshop content is to get kids excited about your STEM topic!
Venue Parking, Arrival & Check-In
Parking:
• We have two parking passes for your organization, which will allow 2 cars to park for free. To obtain your passes, pull up to the roundabout where you’ll drop off your workshop materials. Proceed to the registration desk, where a team member will provide passes for your two cars.
• If you have more than two cars arriving, any additional vehicles without passes will be subject to standard parking fees — click here for parking rates and other parking-related information.
• After parking, enter through the main entrance off Ward Ave
Materials Drop-Off:
• From 7:30-8:30 AM on event day, you can pull up to the curb in front of the main entrance to drop off your materials (after 8:30 AM, this area will be reserved for bus drop-offs only)
• Main Entrance is accessible from Ward Ave
• Hand trucks will be available for unloading and loading
Check-in Location: Main Entrance off Ward Ave
Check-in Time: Please arrive between 7:30 and 8:00 AM
Onsite Contacts:
Christina Sargent — (619) 402–6129
Amy Oliverio — (619) 277–4433
Day-of Event Information
Day-Of Info & Announcements (link coming soon)
Your Guest & Workshop Staff Info - provide this link to your workshop staff or other guests to communicate arrival, check-in, and other important event details (link coming soon)
Coffee and water will be available for your workshop staff in the Partner & Volunteer Lounge (Room 13). The water station will be available all day. Coffee will be available in the morning. Please encourage your workshop staff to bring a reusable water bottle to help reduce our single-use plastic cup consumption. There will NOT be food or drink available for purchase inside the convention center.
Event Agenda
9:00 AM – 9:45 AM: Attendee Arrival / Check-In
TBD: Opening Ceremony
9:45 AM –10:45 AM: Session One
11:00 AM –12:00 PM: Session Two
Agenda Page (link coming soon)
Social Media
Share with us! Promote your workshop, staff, and organization by tapping into the USA Science Festival community.
Follow us on social media:
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X & Instagram: @USAScienceFest
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Facebook: @usasciencefestival
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LinkedIn: USA Science Festival
Be sure to use the hashtag #XSTEM when posting about your participation!
Partner-Specific Details
Click below for more details specific to your organization including room and AV specifics
X-STEM WORKSHOPS - San DIego
TBC: Additive Wizards of Design
Students dive into 3D printing, experimenting with additive design to create their own custom flight-ready parts.
X-STEM WORKSHOPS - San DIego
TBC: Meddling in Matter & Magnetism - Sometimes a Repulsive Adventure!
Students build a small electromagnet with various core materials to explore different magnetic strengths.
X-STEM WORKSHOPS - San DIego
TBC: The Frequency Effect
Students explore sound, light & motion with MCTSSA to learn about vibration, pitch, color & reflection while connecting science to everyday life.
X-STEM WORKSHOPS - San DIego
TBC: The Art of Ship Design and Shipbuilding
Students team up to design, build, and test mini cargo vessels, competing to see whose creation is the most efficient and attractive design.
X-STEM WORKSHOPS - San Diego
TBC: Electrical Etching
Students will create a design of anti-corroding electrical tape that will act as a barrier to a saltwater corrosion catalyst.
X-STEM WORKSHOPS - SAN DIEGO
TBC: Paper Speaker – Explore Sound Creation
Students will assembly their own speaker to use on their own device.
